System Narrative
Online Processing
Company Controls
Data Entry
System Reporting
Vendor Controls
Processing Flows
PO Input Flow
AP Input Flow
Receiver Input
Check Write Processing Flow
Check Reconciliation Flow
Report Write Flow
GL Interface Processing Flow
Master File Purge

System Reporting

Once the data has been entered into a system, it is important to be able to get back to it easily and conveniently. The Accounts Payable/Purchase Order System offers five levels of reporting:

1. Control and audit reports
2. Standard batch reports that can be tailored easily
3. User-created custom batch reports through the General Report Writer
4. Online inquiry capability using standard or user-prepared screens
5. Online ad hoc answers to user-developed queries through VIEW

The standard batch reports, while having a fixed columnar format, nevertheless allow the accounting user to customize as follows:

• Which of three versions of a report will be produced?
• At what frequency will a report version be produced?
• How is the report version to be sorted?
• Where will totals be taken?
• Where will page breaks occur?
• Is it to be a detailed or summary report?
• What items should be included in the report?

For example, a standard accounting distribution report can be tailored to show full detail, sorted by account and sub-account within a given department and cost center. This report could have totals by cost center and a page break by department. In this way each department head could get their piece of the report with full detail on what their department is purchasing or has purchased.