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Design Data Associates

A financial software company

  • Home
  • Services
    • Classes
    • Desktop Data Access (DDA+)
    • Training
    • Vendor Information Access (VIA)
    • RightSize/iSeries
  • Accounts Payable
    • AP Input Flow
    • Check Reconciliation Flow
    • Check Write Processing Flow
    • Company Controls
    • Data Entry
    • GL Interface Processing Flow
    • Master File Purge
    • Online Processing
    • PO Input Flow
    • Processing Flows
    • Receiver Input
    • Report Write Flow
    • System Narrative
    • System Reporting
    • Vendor Controls
  • Fixed Assets
    • Acct & Ctrl Reports
    • AIM
    • Asset Features
    • Book Features
    • Company Controls
    • General Report Writer
    • GL Interface
    • Optional Modules
    • Report Select
    • System Controls
    • System Features
    • System Narrative
  • General Ledger
    • Acctg and Control Reports
    • AIM
    • Allocations
    • Budgeting
    • Company Control
    • Consolidated Reporting
    • Data Control
    • Ease of Implementation
    • Journal Processing
    • Online
    • Period Aggregate Capability
    • Personal Computer Interface
    • Posting and Closing
    • Report Requests
    • STAR
    • Structure Control
  • Project Accounting
    • Acct and Ctrl Reports
    • Asset Translation Controls
    • Commitment Controls
    • Company Controls
    • Expenditure Controls
    • Optional Modules
    • Project Controls
    • System Narrative
    • Work Unit Controls

Vendor Controls

Because a company has different agreements or understandings with different vendors, it is important to be able to accommodate these differences during payables processing. Many of the default controls set up for a company may also be set up for specific vendors as an override to the company.

For example, assume your company has the payment policy to pay everything within 45 days unless overridden. If a vendor offers a 2% discount for payment within 10 days, you might want to set up payment terms for that vendor that would override the company payment terms for all payments to that particular vendor. The system was designed for just this sort of situation.

Some of the vendor information that is maintained is as follows:

  • Contact Name and Address
  • Payment Name and Address
  • Payment Control Defaults
  • Discounting Defaults
  • Matching Variance Defaults
  • 1099 Payment Controls/Defaults/Data
  • Performance History (based on purchase order usage)
  • Payment History (2 years by period)
  • Delivery History (2 years by period)
  • Employee-Related Data
  • Product-Related Data

Vendors may be set up with only a name and number; these are the only two required fields. Often it is best to do a conversion of your current file when installing the system for the first time. Additional data may be established for each vendor as the need arises.

All vendor file data may be set up and changed through online real-time updating. It is extremely important to control the access to this

Contact Us:

Mailing Address

PO Box 33704
Raleigh, NC 27636-3704
Phone: (919) 376-1100
FAX: (919) 376-1200
Email: info@ddasoft.com

Street Address

4000 Blue Ridge Road โ€“ Suite 100
Raleigh, NC 27612

Click here for driving directions

Hours

Monday โ€“ Friday ~ 9 am โ€“ 5 pm

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