The System can be operated as a single- or multi-company system. In larger corporations with independent divisions or sub-companies, multi-company processing offers a large degree of flexibility:
- Each company has its own name and control level names printed on reports.
- A company may have up to nine organizational levels and the field sizes for organizational levels 3-10 are an installation option.
- A company may have up to eighteen user fields, which may be used as additional organizational levels, or to further identify or describe an asset. The usage of these eighteen fields is completely user-defined.
- The rate at which investment credit is calculated may be specified for each company. Thus a company which has an Employee Stock Ownership Plan (ESOP) can specify a rate from 11% to 11.5% to be used in calculating and reporting Investment Credit.
- A company can have either a 12-month or 13-period fiscal year. Dates, calculations, and reports may be based on a 13-period fiscal year.
- Each company has a current processing date and a fiscal accounting period to distinguish between calendar year end and fiscal year end.
- A company may have a status of active, inactive, or deleted. No system processing occurs unless the company is active.
- Each company may specify the books on which depreciation is to be calculated.
- Common companies can be established from which other companies share run controls, reporting options, model assets, location information, depreciation distribution patterns, general ledger controls, class indexes, and/or ADR guideline classes.
- Companies have six different run controls (depreciation calculation, reporting, generating G/L entries, Lease Accounting, Inflation Accounting, ADR year-end processing) which can each be exercised independently.
- Reporting for any company may be consolidated into up to any of 10 other companies.
- A company may compute and book depreciation at any frequency from 1 to 12 months (13 periods).
- Companies with foreign currency may be maintained on the system. At company option, amounts may be carried on file in local currency, with accounting reports and general ledger transactions produced in local currency and/or dollars.
- A currency conversion rate may be entered at the company level each time the system is run, specifying conversion rates for current acquisition costs or retirement proceeds. These rates may also be specified at the individual asset level.
- Company (Control Master File) information may be printed out on request.
The following company controls are established at the company level and can be maintained through transactions entered either online or in batch without programming changes:
- Company Run Controls
- Company Additional Run Controls
- Company Controls
- Company Consolidation Reporting
- Company Organizational Description
- User Field Names
- Company Book Controls
- Report Sequence
- Report Controls
- Projection Report Control
- Report Selection Criteria
- Guideline Class Definitions
- Location Definitions
- Distribution Patterns
- General Ledger Controls
- General Ledger Journal Identifier
- General Ledger Accounting Rules
- General Ledger Journal Overrides
- General Ledger Account Numbers
- General Ledger Depreciation Allocation
- Inflation Accounting Controls
- Productive Unit Information
- Class Indexes
Active Company Box:
The active company box provides the ability to change companies without having to return to the company sign-on screen. The screens that allow this company switch are AA, AC, BI, and TI. All security is checked to insure permission exists for the user to access the company.
To access the new company, tab to the upper right-hand corner of the screen and enter the new company.