Every aspect of a journal voucher is subject to a wide selection of user-specified edits and balancing options to ensure complete data integrity. At a company’s option, a particular edit error can result in a warning, entry rejection or posting to suspense. Vouchers that are out of balance can be rejected or they can be accepted with a balancing entry posted to suspense. Accounts that do not follow normal company edit policy can have their own unique edit controls.
Edits are provided to check for unusual transaction conditions, such as abnormally large amounts or an unexpected amount sign. Editing is performed either online or in batch processing.
A Voucher Status report and a Voucher Status Online screen are provided to enable continual monitoring of all vouchers within the system. An Account Alert report checks for and flags all unusual account conditions. Examples are a credit balance in a debit balance account or an account balance that is unusually high or low.
Error correction is highly streamlined to minimize work. Online users can simply call up an erroneous entry and correct the field in error. A turnaround-type Edit report is provided for batch users. An erroneous field can be corrected right on the report, which is then submitted to data entry. Data entry does not need to re-key the entire entry, but only the erroneous field and a transaction number.